Taking your hand off the keyboard, reaching for the mouse and searching through menus wastes a lot of time while you are working on a document.
Keyboard shortcuts make quick navigation in your Office documents possible. Instead of using the mouse, you can press keys to perform the same actions. Keyboard shortcuts exist for virtually every navigational and managing option in Office 2003.
Take the time to learn these shortcuts and make an effort to use them rather than reaching for the mouse. Click here to download a printable version of this document. (MS Word 111KB)
File Operations |
Action |
Keyboard Shortcut |
Open a file |
[Ctrl]+[O] |
Close a file |
[Ctrl]+[W] |
Save a file |
[Ctrl]+[S] |
Print a file |
[Ctrl]+[P] |
Edit Operations |
Action |
Keyboard Shortcut |
Cut |
[Ctrl]+[X] |
Copy |
[Ctrl]+[C] |
Paste |
[Ctrl]+[V] |
Check Spelling |
[F7] |
Selecting Text |
Action |
Keyboard Shortcut |
Select All |
[Ctrl]+[A] |
Select one character to the right |
[Shift]+[Right Arrow] |
Select one character to the left |
[Shift]+[Left Arrow] |
Select to the beginning of a word |
[Ctrl]+[Shift]+[Left Arrow] |
Select to the end of a word |
[Ctrl]+[Shift]+[Right Arrow] |
Select to the end of the line |
[Shift]+[End] |
Select to the beginning of a line |
[Shift]+[Home] |
Select one line down |
[Shift]+[Down Arrow] |
Select one line up |
[Shift]+[Up Arrow] |
Select to the end of the paragraph |
[Ctrl]+[Shift]+[Down Arrow] |
Select to the beginning of the paragraph |
[Crtl]+[Shift]+[Up Arrow] |
Select one screen down |
[Shift]+[Page Down] |
Select one screen up |
[Shift]+[Page Up] |
Select to the beginning of the document |
[Ctrl]+[Shift]+[Home] |
Select to the end of the document |
[Ctrl]+[Shift]+[End] |
Formatting Text |
Bold text |
[Ctrl]+[B] |
Italic text |
[Ctrl]+[I] |
Underline text |
[Ctrl]+[U] |
Undo And Redo Options |
Action |
Keyboard Shortcut |
Unod previous action |
[Ctrl]+[Z] |
Redo previous action |
[Ctrl]+[Y] |
Cancel any action |
[Esc] |
Current File Navigation |
Action |
Keyboard Shortcut |
Move one character to the left |
[Left Arrow] |
Move one character to the right |
[Right Arrow] |
Move one word to the left |
[Ctrl]+[Left Arrow] |
Move one word to the right |
[Ctrl]+[Right Arrow] |
Move one paragraph up |
[Ctrl]+[Up Arrow] |
Move one paragraph down |
[Ctrl]+[Down Arrow] |
Move up one line |
[Up Arrow] |
Move down one line |
[Down Arrow] |
Move to the end of one line |
[End] |
Move to the beginning of one line |
[Home] |
Move one screen up |
[Page Up] |
Move one screen down |
[Page Down] |
Move to the top of the next page |
[Ctrl]+[Page Down] |
Move to the top of the previous page |
[Ctrl]+[Page Up] |
Move to the end of the document |
[Ctrl]+[End] |
Move to the beginning of the document |
[Ctrl]+[Home] |
Using The Menus |
Action |
Keyboard Shortcut |
Open the File Menu |
[Alt]+[F] |
Open the Edit Menu |
[Alt]+[E] |
Open the View Menu |
[Alt]+[V] |
Open the Insert Menu |
[Alt]+[I] |
Open the Format Menu |
[Alt]+[F] |
Open the Tools Menu |
[Alt]+[T] |
Open the Table Menu |
[Alt]+[A] |
Open the Window Menu |
[Alt]+[W] |
Open the Help Menu |
[Alt]+[H] |
Scroll through menu |
[Down, Up, Right & Left Arrow] |
Open a selected menu option |
[Enter] |
Exit menu |
[Esc] |
